DRR Preventive Care Program · For Property Leadership
Stop calling at 3am.
Catch the loss before it happens.
Phoenix Metro property managers, HOA boards, hospitality operators, and facility directors don’t have the bandwidth to personally walk every loss-prone system on every property every month. The DRR Preventive Care Program does it for you — scheduled inspections, documented findings, priority emergency dispatch, and a restoration partner who already knows your building when the 3am call comes anyway.
What property managers lose to a single CAT 2 event
Three friction points the DRR Preventive Care Program is designed to remove. None of these are theoretical — every PM in the Phoenix Metro hits all three repeatedly through monsoon season alone.
Late-night emergency calls
A burst supply line at 2:47 AM is bad enough. Calling an unfamiliar contractor at 2:48 AM and waiting an hour for arrival makes it worse. Contract clients get priority dispatch and a familiar crew.
Slow carrier turnaround on undocumented losses
When the adjuster's first question is "what was the property's pre-loss condition," a year of date-stamped inspection logs answers in 30 seconds. Without that file, the answer takes weeks of back-and-forth.
Tenant churn from prolonged restoration
The longer a tenant is displaced or operating in disruption, the higher the renewal risk. A restoration partner who already knows the property scopes faster, mobilizes faster, and finishes faster.
What’s in the program — four pillars
Every plan tier includes all four pillars. Tier scope changes frequency, coverage breadth, and the level of executive reporting — not what the inspections actually look at.
Monthly Visual Inspections
Scheduled walkthroughs of every loss-prone system on the property. Date-stamped photos. Written log entry. Anomalies flagged before they become events.
Quarterly Moisture Sweeps
Pin and pinless moisture readings in known problem zones — exterior walls, below-grade, around plumbing manifolds, sump/ejector pits. Establishes a baseline so trend deviations get caught early.
Pre-Monsoon Prep + Post-Storm Rapid Response
Annual pre-monsoon walk identifying roof, drainage, and envelope items to address before storm season. Same-day post-storm assessment after major events, contracted in advance.
Annual Envelope Thermal Scan
FLIR-class thermal imaging across exterior walls, roof, and high-risk assemblies. Surfaces moisture intrusion invisible to visual inspection.
Plan tiers
Three tiers scoped to property complexity. Pricing is by quote — every commercial property has different exposure surface, so a one-size price wouldn’t be honest.
Foundation
Single commercial building under ~50k sq ft
- Monthly visual inspection (1 visit / month)
- Quarterly moisture sweep
- Annual envelope thermal scan
- Pre-monsoon prep walk
- Priority emergency dispatch
- Pre-existing condition documentation file
Quoted by property after a no-cost walk.
Portfolio
2–10 properties OR a single site over 50k sq ft
- Everything in Foundation
- Quarterly portfolio summary report
- Coordinated scheduling across properties
- Tenant-turnover damage assessments at unit handoff
- Single point of contact across all properties
- Volume-discounted reactive emergency rates
Quoted by portfolio. Volume tiering applies.
Enterprise
Hospitality, healthcare, large multi-site portfolios
- Everything in Portfolio
- ICRA 2.0 / FGI compliance documentation alignment
- Designated DRR account project manager
- Quarterly executive review with portfolio leadership
- Insurance-carrier coordination and pre-claim support
- After-hours direct-line dispatch
Custom-scoped per portfolio. Healthcare adds ICRA permit packets.
What an inspection actually covers
Specific systems documented every visit. Photos and findings saved to the property file — your file, available on demand.
When the 3am call happens anyway
No preventive program eliminates losses. What it changes is the shape of the response when one happens. Contracted clients get:
- Priority dispatch. Contract clients are at the front of the queue when multiple calls hit simultaneously — common during monsoon events when reactive demand spikes.
- Familiar property. The technician who arrives has walked the building before. Faster scoping. No site orientation lost in the first hour.
- Pre-existing condition file.A documented baseline of the property’s pre-loss state — date-stamped photos, log entries — supports the carrier claim and shortens adjuster-side scoping disputes.
- Single-source contractor. Mitigation, drying, demolition, and reconstruction under one project manager from first arrival to final close-out. Carriers pay faster on documented single-source claims because the chain of custody is cleaner.
- Volume-discounted reactive rates on Portfolio and Enterprise tiers — line-itemed in the contract, not negotiated mid-event.
Technical References
Reference reading for property leadership
Frequently Asked Questions
How is this different from regular building maintenance?
Building maintenance handles working systems — HVAC servicing, lighting, plumbing repairs. The DRR Preventive Care Program is restoration-specific: we look for the conditions that cause CAT-eligible losses (water intrusion paths, building-envelope failures, moisture accumulation in concealed assemblies) before those losses happen. The two complement each other; we typically work alongside a building's existing maintenance team rather than replacing them.
What does a monthly inspection actually cover?
A scheduled visual walkthrough of the loss-prone systems on your property: roof (flashing, drains, HVAC penetrations, sealant condition), water heater and softener connections, plumbing manifolds and accessible supply lines, HVAC condensate lines and pans, sump and ejector pumps, crawl space and below-grade spaces, window weep holes and door thresholds in flood-prone elevations, and visible signs of moisture migration in finishes. Documented with date-stamped photos and a written log entry retained on the property file.
Do contracted clients still pay for emergency response?
Yes — emergency mitigation is billed per the loss event because it's a covered cost on the carrier claim. What contract clients get is priority dispatch, faster on-site arrival because we already know the property, pre-existing condition documentation that supports the claim, and a single-source contractor through both mitigation and reconstruction. The contract fee buys access and documentation, not free emergency labor.
How does this affect our insurance claim if a loss does happen?
Documented preventive inspection records typically help in three ways: they establish the property's pre-loss condition (so the carrier can't push back as easily on "this damage was pre-existing"), they speed up the adjuster's scoping because the photo timeline already exists, and they support the property owner's policy duty of reasonable care. We don't promise carrier-specific outcomes — every policy and every adjuster is different — but we have not yet seen a documented client claim outcome WORSE than an undocumented one.
What size property is this designed for?
The program scales from single commercial buildings to multi-property portfolios. Foundation tier suits a single building under ~50,000 sq ft. Portfolio tier suits 2-10 properties or larger single sites. Enterprise tier covers hospitality, healthcare, and large multi-site portfolios where coordination overhead matters as much as the inspection itself. Single-family residential is generally not a fit — the math only works at commercial scale.
Can we cancel?
Yes — month-to-month with 30 days written notice. We don't lock contracts. The program works because PMs renew based on what we surface, not because they can't leave.
Who actually does the inspection?
An IICRC-certified DRR field technician — the same team that responds to your emergencies. Not a separate inspection-only crew. Continuity is part of the value: when a loss happens, the technician on-site is someone who has already walked the property and knows where the loss-prone elevations are.
What's included in the annual envelope thermal scan?
A FLIR-class thermal camera survey of the building envelope identifying moisture intrusion through walls and roofs that's invisible to a visual inspection. Best run during pre-monsoon shoulder months when ambient and interior temperatures differ enough to surface anomalies. Findings documented in a written report; we recommend remedial scope where appropriate but never bundle the remedial scope into the contract — it's quoted separately so the inspection stays an independent assessment.
How do we get started?
Schedule a no-cost property walk. A DRR project manager spends 60-90 minutes on-site assessing scope, identifying loss-prone systems specific to your building, and proposing a tier-matched plan with line-itemed coverage. No contract pressure on the walk — about half of property walks result in an immediate contract; the other half become reactive emergency relationships that convert later.
Ready to walk the property?
60–90 minutes on-site. A DRR project manager assesses scope, identifies loss-prone systems specific to your building, and proposes a tier-matched plan. No cost. No contract pressure.

